Overview

Meeting's over, but organizing minutes will take another half hour? Hand your meeting notes or transcript to Cowork, and it will help you generate well-structured meeting minutes.

Use Cases

Weekly/monthly meeting minutes
Project review meeting records
Client communication records
Brainstorming summaries
Training course notes

Steps

Step 1: Prepare Meeting Records

You can provide any of the following formats:

Photos of handwritten meeting notes
Meeting recording transcripts
Online collaboration documents
Scattered bullet points

Help me organize the minutes for this meeting, here are my meeting notes:
~/Documents/meeting-notes/product_review_0115.txt

Step 2: Specify Minutes Format

Tell Claude your desired minutes format:

Meeting minutes requirements:
- Include: Basic meeting info, discussion points, decisions, action items
- Action items should include assignee and deadline
- Format: Markdown
- Style: Concise and professional

Step 3: Generate Minutes

Claude will generate structured meeting minutes:

# Product Review Meeting Minutes

**Date**: January 15, 2025, 14:00-15:30
**Location**: Conference Room A, 3rd Floor
**Facilitator**: Zhang Ming
**Attendees**: Li Na, Wang Qiang, Zhao Wei, Chen Peng

---

## Agenda Review

1. Q4 Product Data Review
2. New Feature Demo & Feedback
3. Q1 Product Planning Discussion

---

## Discussion Points

### 1. Q4 Data Review
- User growth 23%, exceeded expectations
- Paid conversion rate 4.2%, slightly below target
- Main reason: Payment process too long

### 2. New Feature Feedback
- UI design received positive feedback
- Performance issues need optimization (load time > 3s)
- Suggestion: Add dark mode

### 3. Q1 Planning
- Focus: Optimize payment flow
- New features: Membership system, dark mode
- Technical: Performance optimization initiative

---

## Decisions

| Item | Decision | Notes |
|------|------|------|
| Payment Flow Optimization | Approved | Complete by end of January |
| Dark Mode | Approved | Launch mid-February |
| Membership System | Pending | Further research needed |

---

## Action Items

| Task | Owner | Deadline |
|------|--------|----------|
| Payment flow optimization proposal | Wang Qiang | 1/20 |
| Dark mode design mockups | Li Na | 1/22 |
| Membership system research report | Zhao Wei | 1/25 |
| Performance optimization schedule | Chen Peng | 1/18 |

---

## Next Meeting

- **Date**: January 22, 2025, 14:00
- **Topic**: Payment Flow Optimization Proposal Review

Step 4: Adjust and Distribute

- Make the "Discussion Points" section more detailed
- Export a Word version
- Also generate a brief version (only decisions and action items) to send to leadership

Tip: You can have Claude automatically extract action items from the meeting and group them by assignee for easy distribution.

Advanced Features

Generate from Transcript

This is the meeting recording transcript (from Feishu/Tencent Meeting), help me organize it into formal minutes,
removing colloquial expressions and repetitive content

Compare with Previous Meeting

Compare with last week's meeting minutes, highlight new action items and completed tasks

Multi-language Versions

Generate bilingual Chinese-English meeting minutes, send the English version to overseas colleagues

Automatic Follow-up Reminders

Based on the action items list, help me draft a follow-up email to remind each assignee

Warning: If the meeting involves confidential information, please review and remove sensitive content before sharing the minutes.

Minutes Template Library

Weekly Meeting Template

# XX Department Weekly Meeting Minutes
**Week**: Week X
## Completed This Week
## Issues This Week
## Plans for Next Week
## Action Items Follow-up

Project Meeting Template

# Project Name - Meeting #X
## Project Progress
## Risks & Issues
## Resource Requirements
## Milestones

Common Questions

Q: Can it identify different speakers?

A: If your transcript includes speaker labels, Claude can organize content by speaker.

Q: Can it organize messy notes?

A: Yes! Even with very scattered notes, Claude will attempt to extract key information and organize the structure.

Q: Can it automatically send minutes?

A: Currently it cannot automatically send emails, but it can generate files for you to send manually.

Real Case

"Organizing meeting minutes used to be my biggest headache. Now I just throw the transcript to Cowork, and I get beautiful minutes in 5 minutes." — Administrative Assistant